This form *MUST* be completed by a parent/guardian for every participant, in accordance with the Data Protection Act and EU General Data Protection Regulation the information obtained is stored securely, and is used solely for the purposes of the event and will be disposed of immediately after the event.

By entering this form you give consent for photos/videos of your child to be taken, stored and shared internally within the event, local press, Scout websites and social media. You agree that if you later withdraw consent, previously published photos will not be able to be removed. Regardless of this consent, the event organiser is not responsible for photos taken by other parties. (Please email us here if you wish to withdraw this consent).


Participant Information

Please complete as much of the information as possible.

Doctor Details

Please complete as much of the information as possible.

Medical Information

Please complete as much of the information as possible.


I understand that the participant must not attend the event if they are showing symptoms of COVID / have failed an LFT / tested positive for COVID / not completed a full isolation period (where required).

Emergency Contact

Please provide details of at least one emergency contact/next of kin during the event.

Medication Permission

The medicines and remedies below will be available if needed. In the event of any doubt medical advice will always be sought, but having the ability to give common medication to treat symptoms can enable us to bring rapid relief to a child. Records will be kept, and medication will not be repeated without referral to medical advice if symptoms are ongoing. All dosages will be as per those stated on the container.


If your child needs to take any regular medication during the day they should carry it with them in a clearly named container with dosage instructions, if they only require a dose in the evening it should be handed in at the start for safekeeping, please also list the details below.

Treatment Permission

Please give your consent that in the event of an incident requiring first aid or medical attention you authorise the trained medical staff/doctor/First Aid staff to undertake whatever treatment is considered necessary for your child, (including use of adrenaline auto injector).  If it becomes necessary for further medical treatment and you cannot be contacted to authorise this, you also give your general consent to any necessary medical treatment and authorise the Leader in charge to sign any document required by the hospital authorities.*

*Note: The medical profession takes the view that the parent’s/carer’s consent to medical treatment cannot be delegated. This view is explicit in The Children’s Act 1989. Thus, medical consent forms have no legal status and a doctor or nurse insisting on the consent of a parent/carer to a particular treatment has the right to do so.  However, it can be a comfort to medical staff to have general consent in advance from parents/carers or to have a Leader on hand able to sign forms required by medical authorities.

Consent to collect/use data (GDPR)

In accordance with the Data Protection Act and EU General Data Protection Regulation we require your explicit consent please to use the information you provide for the purposes of this event, we will not share the information with third parties, other than medical staff as necessary. All information will be deleted immediately after the event.